The number one issue in a DCAA audit is related to timekeeping and timekeeping procedures for contractors. Timekeeping for government contracting is very exacting, tedious, requires meticulously followed procedures, must be regular and consistent and sometimes annoying to exempt employees. The overall basic requirements include:
Employee possession of timecard/timesheet or unique access to the labor charging system
Employee records own time in ink or in system, no less frequent than daily
Only one timesheet/timecard per employee per period.
Corrections made in ink, including description of change, initialed change, date of change & authorization of change
Employee and supervisor review and approve timesheets to verify accuracy.
What are the Key Requirements defined by the DCAA? You may find the following documents helpful:
See Section 31 (specifically 31.201-4 & 31.205-6) FAR
Overview of requirements: DCAA NEWS
Types of Systems:
There are basically two types of timekeeping systems, a manual system or an automated timekeeping system.
Tech BizSolutions has a manual system that has been designed per DCAA requirements that also has an accompanying procedure. Companies that have adopted the Tech Biz timekeeping system as their own have been successful in passing DCAA audits.
Automated systems are available that can be attached to most typical accounting software packages (such as QuickBooks, Peachtree, etc). There are quite a few on the market that are designed to meet DCAA requirements but the user should be careful to select only a system that is compliant with DCAA requirements. You may want to call Tech BizSolutions to investigate these options as we have investigated quite a few of the vendors. We have first hand experience with several of these systems and can help you select a system that best meets your budget and your operational needs.
The top automated systems we have used include:
SpringAhead provides both a timekeeping solution that is DCAA compliant as well as an expense reporting solution that is also DCAA compliant. SpringAhead is very affordable and can be set up through Tech Biz directly when matching to the GovCalc system.
Tech BizSolutions is a SpringAhead partner.
GHG is a very affordable web based timekeeping solution. The GHG system is DCAA compliant. Tech BizSolutions is a GHG partner.
Capriccio Fuzion is a new web based timekeeping system that meets DCAA requirements.
Tech BizSolutions is a Capriccio Fuzion partner.
Call Tech BizSolutions today to see how we can help you become compliant with government and DCAA requirements in your timekeeping system. Our staff are experts are well versed in DCAA timekeeping requirements, and in dealing with uncompensated overtime, and installing and maintaining dcaa-compliant timekeeping systems. We have extensive experience with QuickBooks, Microsoft Dynamics Great Plains, Deltek GCS Premier and others.
For immediate attention,
please call Mike Anderson at 303-999-3802
Tech BizSolutions, Inc.
5710 Flatiron Pkwy., Ste B, Boulder, CO 80301303-999-3802
or email email@example.com
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