NIH Grantee
National Institutes of Health (NIH) research is funded under Small Business Innovative Research (SBIR) and Small Business Technology Transfer (STTR) grants and other grant programs open to universities and businesses.
Request for Applications, government grants, and grant management for NIH grants involve requirements found nowhere else in the government contracting realm. We have years of experience successfully developing, negotiating, and managing NIH SBIR and STTR grants, both Phase I and II.
We also have experience with SBIR Phase III commercialization efforts, and non-SBIR NIH grants, as well.
Our objective with our NIH Grantee clients is to ensure that they, 1) receive the maximum benefit from their grants for commercialization, have an accounting system that is adequate to avoid refunding money to the Government after a project is complete while making a profit (or not losing money on grants with no fee), 2) provide a financial framework that will enable company growth, 3) navigate through the requirements referred to in NIH policies, OMB & FAR, and 4) help create a strategy to move from being a Government grantee to a commercial company.
Colorado Bioscience Park
Tech BizSolutions is a preferred outsource service provider for the Colorado Bioscience Park at Fitzsimons in Aurora, CO. The 160-acre park near Denver is already home to a variety of emerging and established biotech firms. See www.colobio.com
Tech Biz Provides:
- Commercialization and Government grantee management services during the development of your technology from an idea through commercial sales.
- Budget - Planning and preparation of annual budgets
- Audits - Resolving NIH DFAS issues and interfacing with their auditors
- Establish/Negotiate Indirect Rates - Calculate monthly indirect rates
- Accounting - Monthly financial statement prepared with fully burdened job costs and indirect rates
Proposal Grant Application Preparation/Funding Proposal
Using our experience assisting small business clients, we can guide you in submitting a compelling grant application. We also assist in pricing your proposal to the strict requirements of the SBIR, STTR, or other NIH grant request. This is a critical factor in pricing a NIH grant application and can affect your business for years to come. We know how to develop, negotiate, and manage Facilities and Administration rates to properly position your business for success and a profitable future with NIH contracting.
Typical cost: $800
Potential gain or savings: $5,000-$250,000
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Grant Management
The following are just a few of the services and skills we offer to NIH grantees:
- Grant Application Preparation and Costing
- Federal Acquisition Regulations (FAR) review
- Code of Federal Regulations (CFR) review
- Office of Management and Budget Directives (OMB) review
- NIH Grant Policy Statement
- Negotiations
- Intellectual Property Rights with the Federal Government
- Subcontract Management and Government Flow Down Requirements
- Use of Different Types of Contracts (CPFF, FFP, Time & Material, etc.) in subcontracts
- Property Administration
- National Institute of Health (NIH) Grant Officer and Auditor Communications
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Intellectual Property
New clients often do not know the requirements available to preserve their intellectual property when dealing with the Federal Government. The development and protection of intellectual property is one the most important assets a small research company can preserve. We know how to get you started in the right direction.
Typical cost: $150
Potential gain or savings: $100,000-$500,000
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Budget and Financial Control
We offer a detailed budgeting system using Microsoft excel. This budget provides month-by-month tracking and calculates the projected month and year-end indirect rates. This enables your top management team, as well as project managers, develop coordinated plans that support the company's sales and profit goals.
Typical cost: $1,600
Potential gain or savings: $10,000- $100,000 (depending on company size)
Accounting Software Using QuickBooks Pro®
To get you started, we've designed our GovCalc template and manual using QuickBooks Pro to enter direct and indirect costs in preparation for Federal Government accounting. This template also works for your tax and management accounting. When you win your Phase I or II effort, we have the indirect cost calculation and fully burdened project cost software approved for use by the NIH.
Download the Tech Biz NDA, sign, then fax to 303-867-0418 along with your order for our GovCalc template and accounting manual. Please include your contact information with your request.
Cost: As a QuickBooks authorized affiliate you can save on your purchase of QuickBooks Pro by using the Tech Biz affiliate status. Click on the link below and Tech BizSolutions will save you 20% on the new QuickBooks 2012 software! To be fully compliant with government requirements you will need to add $349 for the Tech Biz GovCalc template plus approximately $300/mo. for Tech BizSolutions to calculate job cost/indirect rates for you.
Contact us for a free demonstration
See a PowerPoint demonstration at Intuit Marketplace - Scroll down to (Government Contract Management)
Potential gain or savings: $2,000 (thru Phase I)- $750,000 (thru Phase II)
Grant Negotiation and Advice During the Award Process
Sometimes our Phase I and Phase II clients experience difficulty in understanding what the NIH Grants Officer (GO) needs in order to justify giving clients the full price on their application. We know exactly what the GO wants.
Typical cost: $300
Potential gain or savings: $1,000-$75,000
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Audits
The NIH contracting officer may request a review of your Phase II grant application to verify that proposed costs are reasonable and allocable. This review, or audit, is often conducted by an NIH auditor who asks for information (such as rate backup). The audit typically causes great concern for our clients and, unless we can intercede on their behalf, may result in the decrease in the price of our client’s proposal. We know how to deal with the NIH auditor.
Typical cost: $300
Potential gain or savings: $5,000-$50,000
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Establish/Negotiate Facilities and Administration Rates
Facilities and Administration (F&A) rates are very important to your company’s future. The Government will reimburse you for all reasonable costs incurred to make your business successful. We can coach you through the process (or do it all for you if you wish) of creating a budget to enable you to understand the type of cost necessary to grow your company, and to deal with the Government in a manner they understand. We advise our clients not to settle for the default F&A rate.
Typical cost: $1000
Potential gain or savings: $10,000-$100,000
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Accounting Software for Government Grantees
See a full listing of our products here.
Government Accounting Software-accounting on the web
Using QuickBooks Pro to enter direct and indirect costs, our GovCalc accounting program processes data for operational and government accounting purposes.
The Web-based government product includes:
- Project burdened cost reporting
- Facilities and Administration rate calculation
- Chart of accounts structured to meet the Federal acquisition regulations
- A financial management tool
- Profitability on current grants
- Financial position of the company
How the web based accounting system works
Process the following monthly information on your current QuickBooks Pro file
- Accounts payable and Cash out
- Accounts receivables and Cash in
- Reconcile your cash accounts
- Time charges (direct and indirect)
- Submit your QuickBooks file via email or hosted solution
- Tech BizSolutions will email the financials (Adobe Acrobat file)
- Print your financial statements
Subscribe now for approximately $300/month
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Budget Templates
Our budget models will create a complete annual company budget and develop indirect rates suitable for your business both for the Government sector and the commercial sector. However, more important, it will allow you to understand the financial aspects and dynamics of your business. We have two models; our Standard Budget Model that presents only annual data and our Premium Budget Model that presents monthly data for month-to-month control of company cost and profit.
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We are a full-service consulting and accounting firm supporting government contractors of all sizes nationwide. We provide specialized services to small businesses doing business under the
Small Business Innovative Research (SBIR) program.
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For immediate attention, please call Mike Anderson at 303-999-3802 or email manderson@reliascent.com
Tech BizSolutions, Inc.
5710 Flatiron Pkwy., Ste B, Boulder, CO 80301
303-999-3802 or email info@techbizsolutions.com
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