DCAA Outsourced Accounting Services 

How Does the Process Work?

First, our experts bring your existing accounting system into compliance by either migrating it to our cloud-hosted, QuickBooks Enterprise system, or making your existing system compliant on your own servers. To learn more about installing and converting accounting systems, visit our DCAA Compliant Accounting Systems page.  We also highly recommend you take advantage of our Free QuickBooks® DCAA Compliance Review, if you are unsure if your current QuickBooks® (or other accounting system/software) is compliant.

ReliAscent^® then offers two options to companies depending on their size and whether or not they have an accountant or bookkeeper on staff.  For those companies that already have an accounting staff,  our experts trains your current accountant or bookkeeper to perform the basic bookkeeping functions (and ReliAscent provides monthly closes, calculates and manages your indirect rates, handles the ICE reports, and provides DCAA audit support, etc.).  For companies that do not have an accounting team (or who simply wish to reduce the cost and outsource their entire accounting department to ReliAscent), we can operate the system on a virtual, outsourced basis.  Outsourcing compliant accounting not only allows the business to focus on what it does best (and relieve the stress, cost, and extra effort of staying compliant with government regulations), but it actually saves small businesses (potentially) thousands of dollars each month. The choice is up to you: whatever you feel comfortable with and makes the most sense given your budget and needs.

To learn more about how much outsourced DCAA/FAR compliant accounting costs vs hiring an in-house accountant with a government contract accounting background, or attempting to maintain compliance on your own (while also trying to perform your direct contract work), read ReliAscent's popular blog: "After COVID, Can You Afford NOT to Outsource DCAA Compliant Accounting?"

 

What Level of Service Does My Company Need?

It's important to understand that the level and type of services your business requires varies depending on many factors. These include:

• Your Contracting Agency (for example, grantees working with the NSF or HHS may only need a simple Compliance Support level of services, while those contracting with the DoD or NASA, face stricter requirements and often outsource their accounting to mitigate risk and cut costs),
• The type of contracts/grants you have,
• Your current accounting department/staff (if any), and their expertise in the complexities of US Government compliant accounting systems and requirements.   
• The number and type of contracts and grants you have.

Given these factors, choosing the ideal services package that best fits your business is critical; and we are happy to help you identify the gaps in your compliance (both in your accounting system and the day-to-day accounting), help your business get on track, and focus on what you do best.

 

Remember: all monthly accounting costs are recoverable through your indirect rates, and our experts not only calculate your rates, but help you to strategically manage them to help your business stay competitive and profitable.