DCAA Compliant Quickbooks


Unfortunately, QuickBooks (Desktop and Online) alone is not DCAA compliant. However, QuickBooks can be made compliant via the addition of add-on systems, and by restructuring the chart of accounts, using a third party payroll processor, setting up a DCAA compliant timekeeping system, and implementing a set of compliant policies and procedures.  Think of these software add-ons, processes, and procedures as a "satellite system"  surrounding the QuickBooks general ledger, which it requires to be fully compliant with the Federal Acquisition Regulations (FAR) and DCAA.  Since QuickBooks is the core of the system, it is critical that it be set up properly (and the satellite system supporting it must also be setup and maintained properly to keep the entire system functioning and compliant).

ReliAscent® evaluates a small business' QuickBooks file (or other files if QuickBooks is not your General Ledger software), for DCAA, FAR, and GAAP compliance requirements to determine if it is set up properly, with our complimentary QuickBooks DCAA Compliance Review.  This service is provided free of charge, but only includes a review of the features contained within the QuickBooks file itself (like the segregation of direct and indirect expenses, labor distribution, and other general ledger requirements). If you are facing a DCAA audit or need to ensure your QuickBooks accounting system is fully compliant, ReliAscent offers DCAA Mock Audit services, which provide a complete review of your entire accounting system, as well as DCAA Audit Support services.

It is critical to understand that the DCAA does not "approve" your accounting system, nor do they "certify" the system.  Rather, it is up to you, the contractor, to ensure your system is set up to properly, and remains in compliance with FAR and DCAA requirements, in order to pass a DCAA audit (and to pursue cost type contracts, as well as certain time & material contracts, firm fixed price contracts with cost reimbursable CLIN's, and incentive type contracts).

Our free QuickBooks DCAA Compliance Reviews are not only helpful to new start-ups looking to work with the Federal Government, but also to well-established contractors that may of had a compliant system installed in the past, but would benefit from a "quick spot check" to ensure it is being maintained properly.

The review uses the Federal Government's SF1408 Pre-Award Audit Survey as it's guide, and results are sent to businesses within 1-5 business days or request. To learn more about DCAA compliant QuickBooks-based systems and each requirement of the SF1408, read our popular blog, "Is QuickBooks DCAA Compliant?" and download our popular white paper, "A Quick Guide to the DCAA Compliant Accounting System - Understanding the SF1408," today. 


To start the review process, follow the steps below:

  1. Complete the form on the right to request your QuickBooks DCAA Compliance Review.
  2. Complete a Non-Disclosure agreement with ReliAscent (to get a head start, click here and download the NDA form to fill out and send to ReliAscent today)
  3. Provide ReliAscent® with a summary of your company's current contracts, including the following information: agency, value, contract/grant type, and any accounting requirements (either a list of contracts, or if possible, pdf copies of all current contracts)
  4. If using QuickBooks Desktop, send ReliAscent® a backup copy of the company's QuickBooks® file using a secure file transfer mechanism ( ReliAscent® can recommend a method if you don’t have one). If using QuickBooks Online, grant temporary access to your QuickBooks file and provide login credentials to ReliAscent.
  5. ReliAscent will review the file and provide a simple report of the results
  6. ReliAscent will go over the report with you (a brief phone call)
  7. (Should you choose to proceed), ReliAscent will provide you with a proposal to install a DCAA compliant QuickBooks accounting system or to convert your existing QuickBooks system to be in compliance with DCAA and FAR requirements.