ReliAscent is proud to feature another special guest blog from one of our valued Federal Contracting Industry partners, TSheets.
"The DCAA expects everyone within your company to follow its strict guidelines when it comes to time tracking — and, in most cases, that means a lot of extra training, staff meetings, and manuals. It means daily time tracking for every employee within your company, precise and accessible records with complete audit trails, and extensive reporting.
Doing all that manually via spreadsheet or paper timesheet can be a huge (and, quite honestly, unnecessary) undertaking. But it doesn't have to be so complex.
- Accurate and Automated Time Tracking
The DCAA requires employees to keep an accurate record of hours worked each and every day. In an effort to make this task a little easier (and a lot more accurate), many companies are switching from archaic, unsecure paper timesheets to a digital alternative. Automated time tracking is exact, easy to update, and always legible.
- Easily Submit and Approve Time
Employees are responsible for tracking accurate hours, but managers play an important role in DCAA compliance too. Managers must approve employee timesheets at the end of every work period. Automated time tracking allows employees to quickly and easily submit time for approval, while detailed reports confirm which timesheets have (or haven't) been approved.
- Protection Against DCAA Audits
When it comes to DCAA compliance, a foolproof audit log can be the most complex requirement. You'll need to know how many hours your employees worked on each project and who approved their timesheets. But you’ll also need to be aware of any changes made to a timesheet and why. If you happen to be audited by the DCAA, they'll want to know the full context of all timesheet changes. Consider an automated time tracking system that safely and securely stores your audit log online, so you can access that information quickly — when you need it most.
- Overtime Alerts
DCAA regulations require that you calculate labor costs based on the total number of hours your employees work — even if they're salaried. That means you need to keep a close eye on overtime. An automated time tracking system can alert you and your employees when your daily or weekly limits are approaching, allowing you to curb overtime and keep labor costs low.
Are you ready for a DCAA audit? If you're still tracking time with pen and paper, you're not. Make the switch to an automated time tracking system like TSheets and protect yourself against government audits."
-Contributed by Angie O'Hara, TSheets