DCAA Compliance Blog

Your Source for DCAA News and Information for Contractors

ReliAscent® LLC is the only government contract accounting firm that specializes in all aspects of government contracting compliance.  From our DCAA compliant accounting services, to monthly government contract accounting for all government agency awards, contract management & administration, and financial services & planning, our goal is to ensure the success of our clients, and all small business government contractors and grantees.  

In our DCAA Blog, we discuss the latest government contracting news from the Federal Government, the DCAA, and DCMA, as well as promotions offered by ReliAscent, and helpful tools and resources for contractors.

We hope you will visit and take part in the discussions on our blog on a regular basis. If you ever have any questions or would like to discuss how our experts can help, do not hesitate to contact us at any time!  


Monitor your subcontractor's Incurred Cost Submissions

Posted by Mike Anderson on Mon, Dec 12, 2011 @ 07:20 AM

Tech BizSolutions has noticed another policy change from the DCAA recently that could impact the bottom line of a small business.  One of our clients received a notice from the DCAA that indicated there will be more emphasis on subcontracts.  Specifically this emphasis will be on reviewing policies and procedures related to subcontracting.  Two areas of concern were outlined on monitoring subcontractors  and on requiring subcontractors over $700K to submit Incurred Cost Submissions either to the prime or to your ACO in accordance with FAR 52.216-7.  This has significant impact for many small businesses.   Tech BizSolutions can help any company with preparation of an Incurred Cost Submission as well as your subcontractors (just a reminder that an Incurred Cost Submission is due within 6 months from the end of a company’s fiscal year per FAR 52.216-15).  

So there are basically 2 action items required:

1.  You may need to review your Policies and Procedures to make sure you have the proper documents in place for your subcontracts and control of your subcontractors.  Tech BizSolutions can help you by performing a review and providing a “gap” analysis.  Then Tech BizSolutions can help fill in these “gaps” with standard procedures that Tech BizSolutions has developed to handle these situations. Of course, training can be supplied by Tech BizSolutions until you are comfortable that these policies and procedures are working properly to be compliant.

2.  You may need help with preparing your Incurred Cost Submission.  Now is not too early to start getting ready even though it may  not be due for 6 months.  Completing your ICE early can also help improve your positive cash flow.  To help you complete your ICE report, Tech BizSolutions has created two valuable resources to help you prepare for your ICE submission.  Use these resources to ensure you can accurately finish each Schedule from the ICE.  Click on the links below and you will be directed to our website where you can download each today!

Download your copy of “The Ice Date Requirements Checklist” here!

Download your copy of “The ICE Preparation Checklist” here!

Tech BizSolutions can help your company prepare a complete Incurred Cost Submission to ensure you remain in compliance.  Tech BizSolutions staff are experts in completing Incurred Cost Submissions.  We will complete this accurately, quickly, and in the most advantageous fashion for the needs of your company.

    Contact us today to see how we can help you with these important tasks.  In today’s government contracting environment you don’t want to have this done improperly.  Errors in Incurred Cost submissions can take money from your bottom line.  Don’t let that happen.  Call Tech BizSolutions today to see how we can help you protect your bottom line.

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    Topics: Incurred Cost Submission, DCAA compliance

    ICE Reports for Government Contractors

    Posted by Mike Anderson on Wed, Mar 17, 2010 @ 01:33 PM

    Is there anyone out there that relishes preparing their Incurred Cost Submissions?  Does this seem like your personal income taxes on steriods?  Also, does everyone know when their ICE reports are due?  We all recognize the date April 15th as tax day but ICE is not quite as clearcut.  For government contractors your ICE report is due 6 months following the end of the corporate fiscal year.   So multiple dates are possible, depending upon how you structure your company.  Many companies have a December 31 end to the fiscal year which means the ICE reports are due by June 30th.  It is not too early to start thinking of this right now if this is the case for your company.  There are typically 18 sections (or Schedules) associated with the ICE report template with another 6 "optional" schedules. (Wow! really?)  There is a government template/model for the ICE report.  You can find this at   http://www.dcaa.mil/ice.htm.  For the un-initiated, this can be a test of patience and sometimes very confusing.  It is no wonder that many people either procrastinate this or forget about it altogether.  This is not a good solution as the contracting officer then is in the drivers seat to determine your indirect billing rates and that could end up costing you money.  My recommendation is to do what you might do with your personal taxes, hire an expert.  The staff at Tech BizSolutions is just such experts.  Give me a call today at 303-867-8125 and we can discuss it in more detail.
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    Topics: ICE, FAR, Incurred Cost Submission, DCAA accounting