DCAA COMPLIANCE BLOG

Your Source for DCAA News and Government Contracting Information 


 

Mike Anderson

Mike has more than 30 years of experience with manufacturing companies with over 10 years of that experience in government contracting. Mike led the merger of Tech BizSolutions, Inc. and PBC, Inc. to form ReliAscent. As CEO during this process Mike merged the two organizations successfully and achieved a first year profit in the new organization. He has a broad base of experience from engineering to manufacturing to quality assurance to sales, marketing and business development. He has managed independent sales representative and distribution networks both nationally and internationally and has developed extensive international marketing and sales channels. Mike has extensive experience with all sizes of businesses having set up sales and marketing organizations in small businesses as well as multi-billion dollar international businesses. Mike has managed both prime government contracts as well as subcontracts and has experience in both the SBIR contract market as well as government contracts for direct products and services. Mike also has extensive experience in handling multi-million dollar high paced, high volume commercial product contracts. Mike has a degree in Aerospace Engineering and an MBA in Finance.

Recent Posts

What are TABA Funds and Why Should I be Interested

Posted by Mike Anderson on Thu, Jul 01, 2021 @ 08:00 AM

I have had quite a few questions recently on Technical and Business Assistance (TABA) funds related to what they are, why they might be used for and who can apply for them.  First of all TABA stands for Technical And Business Assistance and it was created by the 2019 John McCain National Defense Authorization Act (NDAA) as a way to help small businesses commercialize technologies coming out of the SBIR/STTR program.   In the past, there had been a few agencies that offered some limited help to SBIR/STTR awardees by utilizing vendors selected by the agency in pre-defined programs.  The National Science Foundation was a good example of this as they assigned a "commercialization specialization" firm to each Phase I awardee to help them formulate a commercialization plan in their Phase II proposals.   NSF paid the "commercialization specialization" company for helping each awardee so there was no cost for this service to the awardee.   

 

The 2019 NDAA authorized a specific amount of TABA help for Phase I awardees (up to $6,500) and a specific amount for Phase II (up to $50,000) .  These funds are in addition to the SBIR/STTR award amount and will not reduce the amount of maximum award for the technical effort in the SBIR/STTR.  The evaluation of TABA funds also will not affect the selection criteria for the merit of the SBIR award, it is evaluated separately.  The act also allowed the awardee to choose a firm (to be subsequently approved by the agency) to do this work, rather than depend upon the agency to assign someone to work with (although the awardee can accept the agency's selection for a TABA vendor).  This directive from the NDAA was incorporated into the Small Business Administration's (SBA) Policy Directive for the SBIR/STTR program in 2019, and again in 2020, and most likely will be in the SBA Policy Directive again in 2021.  The 2019 NDAA authorized the SBIR/STTR program funding through September of 2022, which is also the period for the TABA funds authorization.   The SBIR/STTR program will need to be re-authorized by Congress prior to September 2022 and it is expected that the TABA funds will be part of this renewal.  The NDAA did request a report be submitted to congress on the success and effectiveness of the TABA funds to help evaluate the usefulness of the program in the future.   

Read the Full Blog Here

Topics: Technical and Business Assistance (TABA), TABA Funds, TABA SBIR Funds


Typical DCAA Audits and What They Mean to Your Small Business

Posted by Mike Anderson on Wed, May 19, 2021 @ 03:35 PM

In a previous blog we examined, from a very top level, what it means when someone says they have had a DCAA audit. In that blog we explored the 4 major groups that the DCAA classifies audits, the number of annual audits in each of these categories and the amount of savings realized in those audits. In this blog we will explore the typical audits that a small business contractor may face, when they might expect to face those audits and what each of them might mean to the contractor. For reference, most of the DCAA's information on audits can be found in the "Information for Contractors" that can be found at the DCAA's website. Read the Full Blog Here

Topics: DCAA audit, DCAA Audits


What does it mean when someone says "I've had a DCAA Audit"?

Posted by Mike Anderson on Wed, Apr 14, 2021 @ 05:35 PM

Many times when I talk with prospective clients I ask them if they have a DCAA compliant accounting system.  Many times they say "I have a compliant accounting system because I've had a DCAA audit".  Well, what exactly does that mean?   I think it turns out that many people don't really understand the Defense Contract Audit Agency and therefore don't really understand what has been audited.   Of course, the other misconception is that once the DCAA audits your accounting system that they approve the accounting system.  That is not true.  An audit verifies that the concepts and records that were tested were found in compliance but they do not give a certification to a software or to a system as a result of an audit.  As a matter of fact, many times people will say "approved by" the DCAA and that is also an incorrect statement.   I want to quickly examine here the different types of audits performed by the DCAA and what that means.   

Read the Full Blog Here

Topics: DCAA audit, DCAA Compliant Accounting Systems, DCAA Accounting System, dcaa approved accounting system,


The Top 5 Reasons You Should Outsource Your Government Contracting Accounting

Posted by Mike Anderson on Fri, Feb 19, 2021 @ 11:42 AM

Recently there has been a trend in the business world to outsource certain business functions in order to make a more efficient operation and/or save cost of operation.   In years past there was little consideration given to outsourcing accounting functions because the financial numbers were so proprietary to the business and the fear of security of this information being compromised.  With the advent of secure cloud computing this fear started to relax a little bit and there has been a general trend in the accounting world toward using cloud computing and storage with more confidence and security.  The recent pandemic has helped reshape opinions on the ability and security of remote operations.  

Read the Full Blog Here

Topics: government contracting, Business Strategy, Outsourced Accounting, Growing your Government Contracting Business, Financial Strategy for Government Contractors, outsourced accounting for government contractors


NSF Phase II SBIR/STTR Financial & Accounting System Requirements

Posted by Mike Anderson on Fri, Oct 16, 2020 @ 03:13 PM

Small Businesses pursuing non-dilutive funding through the National Science Foundation's SBIR/STTR program must pass a financial review prior to receiving a Phase II award.  This is known as a Financial Review and CAP review.   There are also requirements placed on the Phase II awardee by the award document and many small businesses are unfamiliar with both the process and the requirements for accounting and financial systems during the performance of the award.   I will try here to outline briefly (a 30,000 foot view) what is required by the NSF and why. 

Read the Full Blog Here

Topics: NSF SBIR, NSF Grant, NSF Accounting, Government Approved Accounting System, SBIR STTR, CAP Review


After COVID, Can you Afford Not to Outsource DCAA Compliant Accounting?

Posted by Mike Anderson on Mon, Aug 31, 2020 @ 09:00 AM

There are several things to consider when a small business contemplates outsourcing its government contract accounting work. One consideration is the cost and experience of the people to do the work. Another consideration is the amount of “opportunity cost” that the company will incur.   It is easy to measure the first and not as straight-forward to measure the second. Both considerations should be evaluated to determine what is the best return for the business.

Read the Full Blog Here

Topics: DCAA Compliant Accounting, government contract accounting, DCAA compliant accounting services, dcaa outsourced accounting services, cost to outsource dcaa compliant accounting, outsourced accounting for government contractors


Positives from the COVID-19 Pandemic

Posted by Mike Anderson on Thu, Jun 25, 2020 @ 11:25 AM

As we have all seen from the happenings of this strange year in 2020, there are a number of negative effects of the COVID-19 Pandemic.   Hundreds of thousands of people have lost their lives, and millions of people that have lost income streams and jobs.  These are serious and depressing news stories.  Then there are the other issues that may be related to people that are tired of being quarantined in their homes that they take risks that they don't realize when they return to the "public lifestyle".  So, what are the positives so far from this pandemic?   I started to think about this the other day and came up with several positives when I thought about how ReliAscent has reacted to the pandemic.   I'm sure if you stop and think, you will realize the same in areas that are close to you.

Read the Full Blog Here

Topics: Cost & Pricing Data, Cost Proposal, COVID-19, Corona Virus


Changes in the Wind at the DCAA

Posted by Mike Anderson on Thu, Jun 18, 2020 @ 02:23 PM

There have been some shifts in policy at the Defense Contract Audit Agency (DCAA) over the last couple of years that are starting to be evident to the outside world.  The FY 2018 National Defense Authorization Act (NDAA) required several changes at the DCAA including:

Read the Full Blog Here

Topics: DCAA, DCAA Audits