DCAA COMPLIANCE BLOG

Your Source for DCAA News and Government Contracting Information 


 

Contract Negotiations with the Federal Government

Posted by Brian Sperry on Wed, Jul 14, 2021 @ 11:42 AM

Preface: This blog is intended for companies that do not have extensive experience with Federal Government contracting. It is written for contracts.  Grants are not covered, as grant negotiations include different concepts to consider when going through the grant award process.

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Topics: government contract management, government contract negotiations, government contract negotiation process, government contract negotiation techniques


What are TABA Funds and Why Should I be Interested

Posted by Mike Anderson on Thu, Jul 01, 2021 @ 08:00 AM

I have had quite a few questions recently on Technical and Business Assistance (TABA) funds related to what they are, why they might be used for and who can apply for them.  First of all TABA stands for Technical And Business Assistance and it was created by the 2019 John McCain National Defense Authorization Act (NDAA) as a way to help small businesses commercialize technologies coming out of the SBIR/STTR program.   In the past, there had been a few agencies that offered some limited help to SBIR/STTR awardees by utilizing vendors selected by the agency in pre-defined programs.  The National Science Foundation was a good example of this as they assigned a "commercialization specialization" firm to each Phase I awardee to help them formulate a commercialization plan in their Phase II proposals.   NSF paid the "commercialization specialization" company for helping each awardee so there was no cost for this service to the awardee.   

 

The 2019 NDAA authorized a specific amount of TABA help for Phase I awardees (up to $6,500) and a specific amount for Phase II (up to $50,000) .  These funds are in addition to the SBIR/STTR award amount and will not reduce the amount of maximum award for the technical effort in the SBIR/STTR.  The evaluation of TABA funds also will not affect the selection criteria for the merit of the SBIR award, it is evaluated separately.  The act also allowed the awardee to choose a firm (to be subsequently approved by the agency) to do this work, rather than depend upon the agency to assign someone to work with (although the awardee can accept the agency's selection for a TABA vendor).  This directive from the NDAA was incorporated into the Small Business Administration's (SBA) Policy Directive for the SBIR/STTR program in 2019, and again in 2020, and most likely will be in the SBA Policy Directive again in 2021.  The 2019 NDAA authorized the SBIR/STTR program funding through September of 2022, which is also the period for the TABA funds authorization.   The SBIR/STTR program will need to be re-authorized by Congress prior to September 2022 and it is expected that the TABA funds will be part of this renewal.  The NDAA did request a report be submitted to congress on the success and effectiveness of the TABA funds to help evaluate the usefulness of the program in the future.   

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Topics: Technical and Business Assistance (TABA), TABA Funds, TABA SBIR Funds


Introduction to Government Contract Management Part II - The Proposal

Posted by Russ Farmer on Thu, May 27, 2021 @ 09:20 AM

The Contract Management and Administration function is critical to the success of any government contractor, both large and small. The Contract Manager (“CM”) is responsible for “the business” aspect of the procurement effort from start to finish.

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Topics: government contract management, Preparing a Government Contract Cost Proposal, government contract management consulting, Preparing a government proposal, government contract management services, government contract manager responsibilities


Typical DCAA Audits and What They Mean to Your Small Business

Posted by Mike Anderson on Wed, May 19, 2021 @ 03:35 PM

In a previous blog we examined, from a very top level, what it means when someone says they have had a DCAA audit. In that blog we explored the 4 major groups that the DCAA classifies audits, the number of annual audits in each of these categories and the amount of savings realized in those audits. In this blog we will explore the typical audits that a small business contractor may face, when they might expect to face those audits and what each of them might mean to the contractor. For reference, most of the DCAA's information on audits can be found in the "Information for Contractors" that can be found at the DCAA's website. Read the Full Blog Here

Topics: DCAA audit, DCAA Audits


Applying for PPP Loan Forgiveness on Loans Over $2 Million

Posted by Terri Anderson on Thu, May 13, 2021 @ 02:30 PM

Many companies applied for PPP Loans last year, and many of those companies were government contractors. For loans under $150,000, the forgiveness application is pretty basic. In most cases, you don’t need to submit the documentation with the forgiveness application. It is recommended to save the documentation in a safe place for up to 6 years in case the government ever decides to come back and request it.

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Topics: PPP Loans for Government Contractors, PPP Loan Forgiveness, PPP Loan Forgiveness for Loans over $2 Million, Government Contractor PPP Loan Forgiveness


Introduction to Government Contract Management - Part I: The RFP Review

Posted by Russ Farmer on Fri, May 07, 2021 @ 09:52 AM

The Contract Management and Administration function is critical to the success of any government contractor, both large and small. The Contract Manager (“CM”) is responsible for “the business” aspect of the procurement effort from start to finish.

Read the Full Blog Here

Topics: government contract management, DCAA Audits, government contract administration, government contract management consulting, outsourced government contract management, Government RFP Review Process, dcaa audit support


What does it mean when someone says "I've had a DCAA Audit"?

Posted by Mike Anderson on Wed, Apr 14, 2021 @ 05:35 PM

Many times when I talk with prospective clients I ask them if they have a DCAA compliant accounting system.  Many times they say "I have a compliant accounting system because I've had a DCAA audit".  Well, what exactly does that mean?   I think it turns out that many people don't really understand the Defense Contract Audit Agency and therefore don't really understand what has been audited.   Of course, the other misconception is that once the DCAA audits your accounting system that they approve the accounting system.  That is not true.  An audit verifies that the concepts and records that were tested were found in compliance but they do not give a certification to a software or to a system as a result of an audit.  As a matter of fact, many times people will say "approved by" the DCAA and that is also an incorrect statement.   I want to quickly examine here the different types of audits performed by the DCAA and what that means.   

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Topics: DCAA audit, DCAA Compliant Accounting Systems, DCAA Accounting System, dcaa approved accounting system,


Government Contract Reviews and the SF 26: Protecting Your Business

Posted by Tyler Link on Wed, Apr 14, 2021 @ 02:40 PM

There is a LOT of information in a Department of Defense contract (and most Government contracts and grants, for that matter). So, how do you know what you are signing up for when you’ve been handed a contract the size of a novel? You perform a thorough Government Contract Review.

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Topics: government contract reviews, SF 26, government contract management consulting, outsourced government contract management