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Managing the Risks and Performance of Government Contracts and Grants

Posted by Brian Sperry on Fri, Oct 22, 2021 @ 12:13 PM

The administration of federal government awards starts with signing the contract by both parties, or the acceptance of a grant by a grantee. Government Contract Administration is the fulfilling of the requirements of a contract or grant and the avoidance of actions that are not permitted by the award. Knowing what these are is complex since federal awards refer to terms and conditions that can number in the hundreds. Some of these conditions have sentences so long that the subject, verbs, and object have to be singled out to make sense of all the modifiers in the sentence.  They also contain language and concepts that are rooted in history that is not obvious to first-time readers. So, it is generally good to find someone experienced in government contract management and administration to understand the background, the applications, and to explain some of the nuances. The contract administration discussion below is oriented to research and development contracts or procurement of technical systems for the federal government. This is in contrast to the procurement of commercially available supplies and construction contracts.

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Topics: government contract management, government contract administration, government contract management services, government contract manager responsibilities, Government Grant Manager responsibilities, risk management in government contracts

Boeing & Lockheed's SBIR Topics of Interest

Posted by Tyler Link on Tue, Sep 21, 2021 @ 11:00 AM

As many government contractors may already know, the U.S. Department of Defense pre-released their SBIR/STTR FY21.3/C solicitation topics on August 25th. What you may not know, is that both Boeing and Lockheed Martin review each solicitation and then publish lists of topics that they are interested in.  If they like your potential solution, they may be willing to provide your business with a Letter of Interest (once you have a technical concept, you then engage with the Subject Matter Experts identified in the spreadsheets).

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Topics: SBIR/STTR Proposal Resources, SBIR Proposal Support, SBIR Letters of Interest, SBIR/STTR Topics of Interest, SBIR Pricing Proposal Help, Approved Rates for SBIR Phase II

Free DCAA Compliance Reviews

Posted by Tyler Link on Tue, Sep 14, 2021 @ 03:06 PM

As a small business government contractor or grantee, do you know whether or not your accounting system (not just your software) is DCAA compliant? Are you confident you would pass an audit from the DCAA or your contracting agency? Or, if you had a compliant system setup or audited years ago, do you know whether or not it is still in compliance?

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Frequently Asked Questions Regarding DCAA Compliance and Time Tracking

Posted by Debbie Sabin on Mon, Aug 23, 2021 @ 11:00 AM

*The following post was contributed by Hour Timesheet's Debbie Sabin, as part of ReliAscent's Partnership Network Guest Blog Series. 

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Topics: DCAA compliance, dcaa compliant timekeeping, dcaa compliant timekeeping systems, DCAA time tracking, dcaa time tracking requirements

Outsourcing Works and the Pandemic Proves It

Posted by Tyler Link on Tue, Aug 17, 2021 @ 02:30 PM

Both small and large companies across the country are learning that outsourcing certain tasks makes a lot of sense these days. With COVID came the realization that entire segments of our economy and many businesses could function on a remote basis. No longer are costly facilities and utility bills a requirement—nor is wasting several hours a day commuting to and from the office or having everyone or every task contained within the office. Across industries, and indeed, even in our own personal lives, companies and people are finding creative ways to not only cut costs, but to enhance their offerings and/or products, and focus on what matters most.

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Topics: DCAA Compliant Accounting, outsourced government contract accounting, DCAA compliant accounting services, outsourced dcaa compliant accounting

Contract Negotiations with the Federal Government

Posted by Brian Sperry on Wed, Jul 14, 2021 @ 11:42 AM

Preface: This blog is intended for companies that do not have extensive experience with Federal Government contracting. It is written for contracts.  Grants are not covered, as grant negotiations include different concepts to consider when going through the grant award process.

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Topics: government contract management, government contract negotiations, government contract negotiation process, government contract negotiation techniques

What are TABA Funds and Why Should I be Interested

Posted by Mike Anderson on Thu, Jul 01, 2021 @ 08:00 AM

I have had quite a few questions recently on Technical and Business Assistance (TABA) funds related to what they are, why they might be used for and who can apply for them.  First of all TABA stands for Technical And Business Assistance and it was created by the 2019 John McCain National Defense Authorization Act (NDAA) as a way to help small businesses commercialize technologies coming out of the SBIR/STTR program.   In the past, there had been a few agencies that offered some limited help to SBIR/STTR awardees by utilizing vendors selected by the agency in pre-defined programs.  The National Science Foundation was a good example of this as they assigned a "commercialization specialization" firm to each Phase I awardee to help them formulate a commercialization plan in their Phase II proposals.   NSF paid the "commercialization specialization" company for helping each awardee so there was no cost for this service to the awardee.   


The 2019 NDAA authorized a specific amount of TABA help for Phase I awardees (up to $6,500) and a specific amount for Phase II (up to $50,000) .  These funds are in addition to the SBIR/STTR award amount and will not reduce the amount of maximum award for the technical effort in the SBIR/STTR.  The evaluation of TABA funds also will not affect the selection criteria for the merit of the SBIR award, it is evaluated separately.  The act also allowed the awardee to choose a firm (to be subsequently approved by the agency) to do this work, rather than depend upon the agency to assign someone to work with (although the awardee can accept the agency's selection for a TABA vendor).  This directive from the NDAA was incorporated into the Small Business Administration's (SBA) Policy Directive for the SBIR/STTR program in 2019, and again in 2020, and most likely will be in the SBA Policy Directive again in 2021.  The 2019 NDAA authorized the SBIR/STTR program funding through September of 2022, which is also the period for the TABA funds authorization.   The SBIR/STTR program will need to be re-authorized by Congress prior to September 2022 and it is expected that the TABA funds will be part of this renewal.  The NDAA did request a report be submitted to congress on the success and effectiveness of the TABA funds to help evaluate the usefulness of the program in the future.   

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Topics: Technical and Business Assistance (TABA), TABA Funds, TABA SBIR Funds

Introduction to Government Contract Management Part II - The Proposal

Posted by Russ Farmer on Thu, May 27, 2021 @ 09:20 AM

The Contract Management and Administration function is critical to the success of any government contractor, both large and small. The Contract Manager (“CM”) is responsible for “the business” aspect of the procurement effort from start to finish.

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Topics: government contract management, Preparing a Government Contract Cost Proposal, government contract management consulting, Preparing a government proposal, government contract management services, government contract manager responsibilities